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What documents should be included in a CV?
Supporting Documents for a Job Application
When you’re applying for a job, an employer may want more information than just a copy of your resume and cover letter. The company may request what is known as “supporting documentation” to complete your application. Knowing what to include and how to include it will help you stay in the running for the role.
What Are Supporting Documents?
Supporting documentation for a job application can include a resume, a cover letter, educational transcripts, writing samples, Veterans’ Preference documents, portfolios, certifications, a reference list, letters of recommendation, and other documentation as specified in the job posting. The information that is required varies depending on the job and the employer’s hiring requirements.
Generally, employers will specify which documents they would like you to include with your application.
If not, feel free to ask the hiring manager or HR representative what kind of supporting documentation to send. Be sure to follow all their instructions about what to send and how to send it. (For example, official transcripts would usually be sent directly from the school or institution concerned.)
Why Do Employers Request Supporting Documentation?
Getting supporting documentation from candidates helps companies evaluate applications. For many employers, a resume (or a resume and cover letter) provides all the information they require. However, other employers may need more information to determine which applicants they will interview and eventually hire.
The reason for requesting information is to get a complete picture of you as a candidate, or to confirm the details listed in your resume or job application.
For instance, requiring a transcript as supporting documentation allows employers to confirm that you graduated, as well as your GPA.
Requesting documentation can also be a test of whether or not applicants can follow instructions. For example, if a job posting states that candidates must submit a list of references with their application, hiring managers can immediately eliminate all applicants who did not submit references.
List of Supporting Documents
Below is a list of supporting documents that you may need to submit along with an employment application:
- Cover Letter
- Reference List
- Letters of Recommendation
- Writing Sample (essay, articles, or other writing samples)
- Employment Certificate
- Certifications (teaching or computer certifications, for example)
There are additional documents you’ll need when you get hired for a job. You’ll need to prove your eligibility to work in the United States, and other documentation may be required as part of the hiring process.1
How to Get Copies of Documents
The employer may request originals of certain documents, like transcripts. If that’s the case, request them ahead of time from the institution where you received them.
To request a copy of a transcript from an educational institution, send a written request to the registrar or guidance office, and ask to have your transcript sent directly to the employer. Some schools may allow you to request a transcript electronically, while others may require a formal letter.
Schools generally charge a nominal fee for transcripts, often in the $5 to $30 range. For information on fees and other requirements, consult your school’s website or call the office directly to inquire.